Complete & Accurate Database Research and Maintenance for Real Estate Agents
Your friends, family, and acquaintances want to work with you. Do you have their up-to-date contact information?
Data Research & Cleanup
Our researchers take the time to get it right.
- ✓ Identify your Sphere of Influence (SOI): the people you know and those most likely to need your services.
- ✓ Thorough research: locate missing addresses, phone numbers, and email addresses.
- ✓ Deduplication: remove duplicate contacts for a clean, reliable database.
- ✓ Campaign-ready formatting: prepare your database for digital and print marketing campaigns.
Database Cleanup That Makes Every Marketing Channel Work Better
Your database is the engine behind Sphere of Influence outreach, email deliverability, direct mail accuracy, and audience quality for ads. If your contacts are stale, duplicated, or missing key fields, every campaign gets more expensive and less effective.
AmericasBestMarketing.com runs structured research and maintenance so your list is accurate, segmented, and ready to perform across email, direct mail, and digital ads.
Fewer bounces and returns
Validated emails and addresses reduce wasted sends and undeliverable mail.
Better targeting
Clean tags and segments make campaigns feel personal, not generic.
Higher ROI
Stop paying to market to duplicates, dead contacts, and wrong addresses.
Why Database Quality Drives Revenue
- Improved lead generation by consistently reaching the right people.
- Higher engagement from fewer bad emails and better personalization.
- More efficient direct mail by cutting duplicates and bad addresses.
- Cleaner audiences for ads so retargeting and lookalikes perform better.
- Stronger relationships because your outreach hits at the right moments.
What We Do
Organize contacts into usable groups such as past clients, prospects, referral partners, local pros, and personal network.
Create tags that match how you market and how you follow up.
Flag priority contacts so your best relationships get consistent attention.
Fill missing emails, phone numbers, and mailing addresses when available.
Standardize name formatting and fix obvious data errors.
Reduce spam risk by removing junk entries that hurt deliverability.
Find and merge duplicates using practical rules, not random guesses.
Preserve notes, tags, and history so nothing important gets lost.
Create a clean master record for each person or household.
Email: segments that send cleanly and track accurately.
Direct mail: formatted lists with fewer returns and reprints.
Digital ads: better match rates for customer audiences and retargeting support.
Deliver clean exports designed for import into common CRMs and email platforms.
Provide clear field mapping so the data lands where it belongs.
Keep a simple change log so you can see what was improved.
Monthly or quarterly refresh to keep the database from drifting back into chaos.
New lead intake rules so duplicates stay under control.
List hygiene guidance that protects deliverability long-term.
How the Work Runs
Pull and assess the current database
We review the fields you have, the gaps, and what is impacting results now.
Standardize, dedupe, and fix obvious errors
We clean the base layer so segmentation and research are built on solid data.
Research missing fields and verify key contact data
We improve reachability and cut waste across email, mail, and ads.
Segment, tag, and deliver campaign-ready lists
You get organized lists you can actually use, not a prettier mess.
What You Receive
- Clean master database file with standardized fields.
- De-duplicated contact set with merged records where appropriate.
- Segmented lists ready for email, direct mail, and ad audiences.
- Basic field mapping for smooth import into your platform.
Frequently Asked Questions
How often should a real estate database be updated?
At minimum every six months. If you add new leads weekly, monthly hygiene prevents duplicates and deliverability issues.
What contacts should be included?
Past clients, active prospects, referral partners, local professionals, and personal network. Your database should reflect the relationships that drive business.
Will this improve email performance?
Yes. Clean data reduces bounces and improves relevance. Both raise opens and clicks over time.
Can you format for my CRM or email platform?
Yes. We deliver CRM-ready exports with practical field mapping so imports are clean and consistent.
Stop marketing to bad data. A clean database makes every campaign cheaper and more effective. Let AmericasBestMarketing.com turn your contacts into a reliable marketing asset.
Let’s Get Started! View Full Marketing Program
Complete Multi-Channel Marketing Program
- Standardized, done-for-you marketing program built for working real estate agents; team options available.
- Strategy and planning including onboarding intake, positioning, offer clarity, and channel plan.
- Social media management monthly calendar, post copy, graphics/templates, and scheduling.
- Email marketing one professionally written, brand-safe email campaign per month to Agent's SOI.
- Blog content one SEO-aware post per month.
- Ads and funnels retargeting and contextual display, audience wiring, creative from agent brand assets, and UTM tracking.
- Listing promotion support social media promos using agent-supplied photos, copy, and details.
- IDX websites (add-on) created and maintained in partnership with iHouseWeb, available at additional cost to help agents strengthen online presence, capture leads, and close more deals.
- Optional add-ons direct mail, extra blogs or emails, landing-page variants, compliant list building, expanded ad creative, buyer and seller guides, and brand materials.
Multi-Channel Marketing Program
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![GEO/Niche Targeted Marketing]()
GEO/Niche Targeted Marketing
GEO/niche marketing campaigns are important for real estate agents because they allow them to target specific local markets or demographics, increasing the relevance of their messaging and maximizing the impact of their marketing efforts.
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![Real Estate Coach Goal Setting]()
Social Media
Social media is crucial for real estate agents because it provides a powerful platform to connect with potential clients, showcase properties, build trust, and maintain consistent top of mind awareness.
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![Real Estate Coach Business Planning]()
Listing Marketing
Listing marketing is essential for real estate agents because it helps attract potential buyers, showcase properties effectively, and differentiate listings in a competitive market, ultimately driving faster sales and higher commissions.
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![Real Estate Coach Accountability]()
Direct Mail
Direct mail campaigns are important for real estate agents because they allow for personalized, tangible outreach that effectively captures the attention of potential clients, keeping their buyer and seller services top of mind.
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![Real Estate Coach Implementing a Business Plan.]()
Email Marketing
Email campaigns are important for real estate agents because they provide a direct, cost-effective way to nurture relationships, share property listings, and keep clients informed, ultimately driving leads and repeat business.
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![Real Estate Coach Business Strategy]()
Digital Retargeting Campaigns
Digital retargeting campaigns are important for real estate agents because they allow agents to re-engage potential clients who have shown interest in their services and property listings.
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![idx website ihouseweb]()
IDX Websites
ihouseweb, the leading IDX platform, features advanced search capabilities, side-by-side map and listing views, real-time filter adjustments, multiple map search modes, and seamless browsing, helping your clients find their dream homes faster and more efficiently.
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![Real Estate ands Business Coach Shad Rockstad]()
Complete & Accurate Database
Complete and accurate databases are crucial for real estate agents because they enable targeted marketing, efficient lead management, and personalized communication, ultimately driving stronger client relationships.
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![Real Estate Coach Marketing Strategy]()
Marketing Strategy and Planning
Identifying the right target audience, the most effective way to reach them, and the optimal timing is essential. Taking the time to strategize and allocate a budget for a plan that gets executed is crucial for significant business growth.
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![Marketing Tips & Business Growth Strategies]()
Business Growth Strategies
Visit our Learning Center to discover ways to improve staying focused on your dreams, defining targets, and the day to day activities required to grow a scalable, sustainable business.
Stages in Reaching Your True North
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![Real Estate Coach Goal Setting]()
Defining Your True North
Clarifying your goals and dreams—defining what you aim to achieve in both your life and career.
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![Real Estate Coach Business Planning]()
Charting Your Course
Developing a business growth strategy and creating a roadmap to guide your progress.
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![Real Estate Coach Business Strategy]()
Business Strategy
Mapping out the key elements needed for a successful business growth strategy.
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![Real Estate Coach Marketing Strategy]()
Marketing Strategies
Defining who to target, how to reach them, and the best timing for engagement.
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![Real Estate Coach Implementing a Business Plan.]()
How to Implement
Transforming years of intention into action by implementing proven systems and processes.
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![Real Estate Coach Accountability]()
Staying Accountable
Staying authentic, striving for daily improvement, and watching your business thrive.
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![Real Estate Agent Coach Branding]()
Top of Mind Awareness
Having people think of you first when they need your products or services.
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![Real Estate ands Business Coach Shad Rockstad]()
Coaching Options
Select from bi-monthly and monthly coaching options.
Marketing Tips & Business Growth Strategies
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